General Information - CLEO/Europe-EQEC 2023 (2024)


CLEO®/Europe-EQEC 2025 will take place from Monday 23 to Friday 27 June 2025, Neue Messe Munich, Munich, Germany.

Conference language:
English will be the official language of the conference.2025 Copyright information:

The CLEO/Europe-EQEC conference digest series, containing papers presented as part of the conference programme, is registered in the name of IEEE. To the extent protectable by copyright law, the 2025 CLEO/Europe-EQEC conference digest as a whole shall be copyrighted by IEEE.

IEEE policy requires that prior to publication all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.

Upon transferring copyright to IEEE, authors and/or their companies have the right to post their IEEE-copyrighted material on their own servers without permission, provided that the server displays a prominent notice alerting readers to their obligations with respect to copyrighted material and that the posted work includes an IEEE copyright notice.

Authors are particularly encouraged to note the “Author Responsibilities” section of the IEEE Copyright Form, in which portions of IEEE PSPB Operations Manual, section 8.1.1.B (concerning statements in work published by IEEE are the expression of the authors) appear.

Publication with IEEE is subject to the policies and procedures as described in the IEEE PSPB Operations Manual. Authors must ensure that their work meets the requirements as stated in Section 8.2.1 of the IEEE PSPB Operations Manual, including provisions covering originality, authorship, author responsibilities and author misconduct.

IEEE takes the protection of intellectual property seriously. Accordingly, all submissions will be screened for plagiarism using CrossCheck. By submitting your work you agree to allow IEEE to screen your work. For more information please visit:

IEEE defines plagiarism as the reuse of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. It is important for all IEEE authors to recognize that plagiarism in any form, at any level, is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. To reuse someone else’s work and make it appear to be your own denies the original author credit for his or her contributions to the research and to Society. If you neglect to properly credit the work you have reused, either by choice or by accident, you are committing plagiarism.


Part of the process of signing a publication agreement may include giving permission or not to IEEE to make and distribute video and audio recordings of their conference presentation. Granting IEEE this simple permission to record your presentation will not affect in any way your rights or your employer’s rights to own and use your presentations.

When filling out your copyright agreement on line form you will be asked to select your employment status:

An author’s copyright status is determined to a large extent by the type of employer for whom the author works. For example, if you are employed by the U.S. Government, and you are the sole author of your paper, then you should select “Employed by United States Government.”

Similarly, if you are the sole author and you are employed by a Crown Government (or if you and all your coauthors are Crown Government employees), then copyright to your paper will remain with the Crown Government. You should select “Employed by a Crown Government.”

Optica is the exclusive owner of all rights, titles and interests throughout the world of the names “Conference on Lasers and Electro-Optics” and “CLEO” which is a registered trademark CLEO®.

No publication right given by the authors:
In case authors do not wish to give consent to the post-conference IEEE and Optica publications, authors can submit the paper until step 4 of 5, and skip submitting the IEEE copyright agreement. The submission is complete by that, but it is not registered for IEEE.

The submission manager will check after the submission deadline for all the papers, which have been submitted, if they are registered at IEEE successfully. If not, he will send an automatic email and ask the authors whether they want to still submit the copyright or not.

Failing to sign the IEEE copyright will result in not being part of the publications at Xplore and Optica as well as receiving a DOI (as it is related to the Xplore publication).

Non-attendance at the conference:
As a rule, non-attendance and presentation of the accepted paper at the conference will result in discarding the paper from the publications.

1. Only papers for which the author(s) physically made the presentation at the conference will be eligible for the publications.
2. The accepted one page summaries (oral or posters) will be published online by Optica Publishing ( and IEEE Photonics Society’s IEEE Xplore Digital Library ( ). IEEE requests an online copyright approval during the submission. Authors who do not authorise these publications need to send an email to

Publication status:
The accepted one page summaries will be published online at IEEE Xplore Digital Library. Link to view all the proceedings:

The papers will also be posted to Optica Publishing Group (past OSA). See past edition:

Audio, Video, Digital Recording Policy:

Conferences, courses, and poster sessions: For copyright reasons, recordings of any kind are prohibited without prior written consent of the presenter or instructor. Individuals not complying with this policy will be asked to leave a given session and/or asked to surrender their recording media.
Registration to CLEO®/Europe-EQEC 2025 signifies agreement to be photographed or video-taped by the CLEO/Europe-EQEC management staff or its supplier in the course of normal business. It implies consent that management may use pictures or videos taken during the CLEO®/Europe-EQEC events, which may include the participant’s likeness, without remuneration. Such photos or videos may be used in the future CLEO/Europe-EQEC marketing materials or conference website. Persons not wishing to be photographed or video-taped from the management staff or its supplier need to send to their request including their picture.

Conference management:
Conference management is provided by the European Physical Society, 6 rue des Frères Lumière, 68200 Mulhouse, France (Email:

General Information - CLEO/Europe-EQEC 2023 (2024)
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